National Paid Internship Program Information

2019 Program Guidelines

Program Objectives

Building on the success of the 2018 Ontario pilot program, Magazines Canada is launching a national paid internship program in April 2019, made possible through the generous support of the Collective Initiatives component of the Canadian Periodical Fund.

The national program is designed to help Magazines Canada members across the country find new, diverse, skilled talent while providing interns with the paid work experience, job training, mentorship and networking opportunities they need to build careers in the magazine sector.

Magazines Canada National Paid Internship Program

How the Program Works

The national paid internship program offers participating publishers funding to reimburse 50% of the wages plus statutory payroll costs for an up to six-month, full-time internship position, to a maximum of $8,970.

In 2019, a total of 10 subsidized paid internships are available. Each internship is defined as an up to six-month contract position (40 hours per week) with a start date between April and June 2019 and an end date between October and December 2019. Interns will be paid $15.00 per hour plus statutory payroll related expenses (CPP, EI, WSIB and EHT) for the up to six-month term.

All Magazines Canada member magazines in good standing are eligible to apply for a paid intern through this program.

There is a limit of one intern per magazine. A magazine that participates in the 2019 program will not be eligible to participate in the 2020 program.

To improve access to the program for small magazines (defined here as having an annual print circulation of up to 5,000 copies), the program will consider a joint application from two small magazines with a clearly defined, well-structured and supervised shared internship position, co-ordinated as two consecutive terms of three months, or one six-month term of 20 hours per week for each magazine. To be eligible for a shared intern, each magazine in a joint application must have at least one paid full-time employee to supervise the intern.

To apply, publishers are asked to show how they will provide the intern with meaningful work, as defined in a written job description, and indicate who will be directly responsible as the intern’s supervisor. Publishers are further asked to outline the structure in place to set the intern up for success, including plans for onboarding, training, regular communication and feedback, mentoring and networking opportunities.

Participating publishers will be selected on a “first come, first served” basis. Applications will be evaluated on the publisher’s ability to support the objectives of the paid internship initiative and meet the following criteria:

  • Offer a fair and transparent recruitment, interview and hiring process.
  • Demonstrate that there’s a clearly defined intern role with meaningful responsibilities and a supportive structure in place for supervision and learning.
  • Provide an enriched intern experience, including onboarding, regular communication and feedback, training, mentorship and networking opportunities.

In order to ensure broad representation, equity and inclusion among participants, Magazines Canada will also fulfill the following criteria in the overall selection of the 2019 cohort of publishers:

  • Diversity of geographic regions across Canada.
  • French-language and English-language publishers.
  • Inclusion of small publishers, defined as having an annual print circulation of up to 5,000 copies.

Magazines Canada may add other criteria as deemed necessary to ensure the program meets its equity and inclusion objectives.

Once a magazine has been accepted into the program and has signed a letter of agreement, the publisher is free to recruit and hire any intern of their choice provided the intern meets the program’s eligibility criteria. (Please see Magazine Eligibility below.)

Upon hiring the intern, the publisher must submit to Magazines Canada the details of the internship, including the start and end dates, intern name, contact information and resume.

Within four to six weeks of the internship start, the Magazines Canada program manager will conduct individual phone check-ins with the intern and the intern’s supervisor to discuss how the internship is progressing, discover and address any emerging concerns and identify the training and development opportunities planned for the remainder of the internship.

In the final two weeks of the internship, both the magazine publisher and the intern will be required to complete a brief online survey to provide Magazines Canada with their feedback on the experience. The findings from these surveys will form the basis of the final report for the funders and help refine the program going forward.

Once the completed surveys have been received and the publisher has submitted supporting documents (such as an official Record of Employment) showing the related payroll expense, Magazines Canada will reimburse the magazine for 50% of the paid intern’s compensation to a maximum of $8,280.

Magazine Eligibility

To qualify for the national paid internship program, the magazine must:

  • Be a Magazines Canada member in good standing.
  • Have at least one full-time paid employee.
  • Not currently be a participant in a subsidized intern program offered by a regional magazine association.
  • Submit a completed application form and supporting documents. (See How to Apply, below.)

And agree to:

  • Sign a contribution agreement.
  • Provide meaningful full-time work for an up to six month period between April and December 2019.
  • Recruit, interview and hire an eligible intern (see Internship Eligibility below).
  • Provide the intern with a detailed employment contract or employment letter outlining the terms of the internship.
  • Commit to providing the intern with a dedicated, primary supervisor who is not expected to be absent from work for any significant length of time during the internship.
  • Commit to provide the intern with training, feedback, coaching and networking opportunities.
  • Pay the intern a minimum wage of $15.00 per hour plus statutory payroll related expenses (CPP, EI, WSIB and EHT) for 24 weeks, paid bi-weekly or on the same payroll schedule as employees.
  • Meet all federal and applicable provincial employment regulations and standards, including workplace health and safety, employment equity and human rights.
  • Make an in-kind contribution of digital advertising display space by posting a digital advertisement on the magazine’s website that promotes careers in magazine media during the duration of the internship.
  • Complete a post-internship online survey—one for the supervisor and one for the intern.
  • Submit supporting payroll documents (Record of Employment, pay stubs, T4, cancelled cheques or earnings summary) to receive 50% reimbursement of wages and statutory payroll-related expenses.

Internship Eligibility

Ensuring that people from diverse backgrounds, viewpoints and experiences can find meaningful, rewarding work in the magazine sector is a key strategic objective for Magazines Canada.

In order to increase the current talent pool and attract new, diverse skilled workers, the program has broad internship eligibility criteria in support of your commitment to equal opportunity hiring.

Publishers are encouraged to expand their recruitment efforts to find qualified intern candidates in any of the following categories:

  • Individuals with a high school diploma and demonstrated interest, aptitude and transferable skills;
  • Students currently enrolled in a post-secondary institution;
  • Graduates, within the past five years, of a post-secondary institution;
  • Individuals with a career history interested in changing careers.

Interns must be legally entitled to work in Canada and can’t be related to directors, officers or managers of the magazine or publishing company.

Types of Internships

We encourage publishers to explore opportunities for paid work placements in any of the following functional areas of the magazine’s operations, including (but not limited to):

  • Audience development/Circulation
  • Content development (print, digital, social media, podcasts, video etc.)
  • Event management
  • Graphic design
  • Marketing
  • Production
  • Sales

Additional Support for Publishers

Magazines Canada is committed to helping publishers gain a better understanding of how to set up and manage a successful internship, and support you in developing the HR tools and resources you need to integrate an intern into your organization.

We provide access to the following documents and templates to support you in the process, including:

HR support

  • Ready-made templates for job descriptions, job postings, workplans and letters of employment.
  • Tips for promoting internship postings to a wider audience to attract a more diverse and inclusive skilled talent pool.
  • Free access to promote your internship position on the Work in Culture job board and Magazines Canada website and newsletter.
  • Links to resources on hiring best practices and performance management/coaching.

Visit magazinescanada.ca/program-internships-resources [member login required].

Outreach

To help promote the pilot program to a wider talent pool, Magazines Canada will undertake a targeted communications campaign to get the word out to students, recent graduates and other potential interns about the available internship opportunities. We will work with educational institutions and other organizations with networks in diverse communities to increase awareness and outreach.

How to Apply

Simply complete the application form and submit it to Magazines Canada any time during the enrollment period, beginning April 15, 2019 and ending when the 10 co-funded internships have been allocated. Applications will be assessed on a “first come, first served basis.” We encourage you to submit your application as early as possible to secure a place in the program and receive co-funding for a paid internship.

To apply for the paid internship initiative, applicants are asked to:

  • Submit an application providing the names and contact information for the:
    • Application contact person
    • Dedicated intern supervisor
  • Briefly tell us:
    • How you plan to advertise or promote the paid internship job posting to increase the number of potential candidates and attract a diverse talent pool;
    • The intern job description, including key tasks and responsibilities (if needed, a job description template is provided);
    • Expected outcomes for the internship;
    • A description of how you plan to provide the intern with the following:
      • Orientation/onboarding
      • On-the-job training
      • Regular communication and feedback
      • Access to a mentor (someone different from the supervisor)
      • Networking opportunities within your field and/or the magazine industry;
    • Please describe your plans (if any) for post-internship retention.

Apply here to be part of the program.

If you have any questions or require more information, please contact:

Penny Caldwell
Program Manager
caldwell.penny@gmail.com

This project has been made possible in part by the Government of Canada.

Department of Canadian Heritage